This is the person chairing and often leading the discussion. Roundtable tip #3: Select a strong moderator. to personalise the experience for guests. Discussion Topics: This is arguably the most important part of hosting a roundtable. The World Café format is a simple, effective, and flexible format for hosting large group dialogue. What does a roundtable session look like? Or, you can come up with a starter list of topics and have them specify which topics they are or aren’t interested in. Each … A roundtable is a facilitated discussion that gives each participant the maximum amount of group input on a given subject of common interest in a short amount of time. Luckily, we're here to help. We’ve all been stuck in meetings or discussions that feel unproductive and go off-topic — the last thing you want is attendees to feel flat at the end of this activity. 90 minutes. To do so, you need a proper roundtable discussion format. Each table will seat 5-10 people and discussions … Sharing results with participants is a great way to keep them engaged after the event and it could also create content that helps attract a similar audience to future events. Now what? Look to your network for recommendations of someone your peers have had success with in the past. Typically a roundtable meeting brings together several industry professionals who aim to solve a problem by providing equal inputs into strategy development. This invite-only Virtual Roundtable is hosted by an individual industry solution provider.Driving B2B stimulating discussions between themselves and their qualified and targeted delegation. Assess the title and companies of the attendees and try to create a spread of complementary skills across each group. Roundtable tip #2: Review your attendee list, When people sit down to discuss an issue face to face, they have the opportunity to engage on a more personal level than sitting passively to listen to a presentation or speech. Instinctively, we turned to our conference speakers to be moderators. group attendees who share similar interests, group attendees from the same geographic regions. When people sit down to discuss an issue face to face, they have the opportunity to engage on a more personal level than sitting passively to listen to a presentation or speech. ROUNDTABLE DISCUSSION FORMAT . Unfortunately, these discussions can also be a disaster — because. Attendees love roundtables because everyone has the chance to participate in conversation. In discussion mere allega­tions un-supported by evidence are of little value.” Types of Discussion. Remind your attendees to follow-up and keep in contact with their new connections. Roundtable Discussion Format: How to Run a Successful Roundtable Meeting, And we believe every event planner should be able to host a successful roundtable. Wrap-up: After the last discussion topic, wrap-up the event with closing announcements. Is there a problem that your industry faces that you would like to address? If relevant to your subject, you could also use include bonus questions for each table that play to the professional strengths of your attendees. 3. Once everyone has met, you’re ready to introduce the discussion topics. See more. This way, you are able to walk around the room and manage the event, all while on the move. Your roundtable discussion was a success — congratulations! Define the topic of the roundtable discussion. Delegates are given the opportunity to be active participants, rather than listening to a PowerPoint presentation. However, the disadvantage of this is that you may actually see value in more than ten people being involved. Audio: We suggest using a wireless microphone (with speakers) for the facilitator. The format. What will you do with the information after the event? Here are some quick suggestions: How many attendees will be participating in the conversation? Connect from any location. With or without utilizing our, And those are the basics! when the group is going to be a long term engagement. They tend to take away from the conversations. Realistically, not all participants may hear what they would like to hear, but hopefully, all parties would feel that their contribution is worth their time. A strong moderator can keep things on track and moving along if a discussion stagnates. The facilitator needs to be well versed on the topic and engage the group member in the discussion. This ensures someone is always checking tables to keep discussions productive. With 30+ years of event planning experience, we'd like to think we know a thing or two. A Virtual Roundtable is a thought-leading discussion between senior corporate leaders using video conferencing technology. So, we've created a roundtable discussion format guide. This may be part of a free paper session, or take place after several talks. Webcast on Conference Session Formats - Roundtable sessions wecareaboutfamilies. Your agenda should outline: Have a staff member on hand to transcribe the major points and results of your roundtable discussion. A key role in any roundtable is the moderator. To give everyone the opportunity to speak, try and limit the size of your roundtable to somewhere between 6-10 participants. And you can even ask if there’s anything else they want to add in case there’s time left over. Decide on the right format. Each round is prefaced with a question. For example, if you want to extend one round by a minute or cut another round short, you can! Grouping Participants: You need to strategically seat attendees. In the 2017 edition, the organizers let the participants connect with well-facilitated networking sessions and carefully curated content. Your roundtable discussion can be an engaging alternative to a keynote speaker. The duration of the roundtable discussion should be between 60 and 90 minutes. Ensure yours is a success from start to finish by keeping on top of trends and challenges that are influencing events like yours with our free guide, The State of Conferences and Corporate Events in 2018. The roundtable discussions are an opportunity for participants to get together in an informal setting to examine issues as they relate to pediatric surgical nursing. It will also become the basis of your agenda (you can find our tips for a smart agenda below). Collect information about their industry, areas of interest, geographical location, job title, etc. [Tweet “How do you stop a roundtable discussion from feeling like another business meeting? For a one hour panel, there are four popular formats to consider: Mainstage Style; Q&A Style; Initial Remarks Style; Presentation Style; Mainstage Style. It’s the place to discuss topics and issues which are typically affecting your industry or the work of your customers. Instruct them to use the brief to encourage your attendees to speak and avoid answering their own questions. Roundtable tip #7: Transcribe the conversation, Have a staff member on hand to transcribe the major points and results of your roundtable discussion. Assess the title and companies of the attendees and try to create a spread of complementary skills across each group. While this might sound like a headache of manual manipulation within excel, it doesn’t have to be. This can be a tricky person to find especially if you’re working with sponsors on a roundtable. A successful conversation will produce content that is valuable to both your attendees and your event brand. This should last no more than 10 minutes. Be prepared to discuss 2-3 major points and tensions of your paper. You’re not there to sell. We’re disrupting how people meet and network. Your roundtable discussion can be an engaging alternative to a keynote speaker. If your attendees came up with a solid plan, let them know how the information will be put to use and follow up with the results of any actionable outcome. Offering a digital alternative to physical business events and roundtable dinners, Virtual Roundtables help professionals to identify actionable solutions to their key challenges without the need to leave their home or office. The point of a roundtable is to speak with moderators, who are often experts and consultants with broad knowledge, and listen to what other attendees have to share. Do your research and ask potential candidates for professional references. Delegates are given the opportunity to be active participants, rather than listening to a PowerPoint presentation. When the session begins, the presenters offer their presentation … Read our 8 top tips to keep conversations on track.”]. Around the world format You can do a roundtable discussion using an around the world format, which means you start on one side of the room and then move one-by-one around the table until everyone has had a chance to speak. This is key to continuing to build upon the relationships. GOAL & OBJECTIVES: To facilitate a meaningful group discussion that is engaging and helpful. However, it’s important to know exactly what you want your attendees to gain from a discussion format. We also recommend asking them to submit one discussion topic for consideration. That is, the roundtable discussion is a good vehicle for exploring territory with fairly knowledgeable members on a topic, or at least where each member brings knowledge to bear on a problem. Part of your planning should include how the results of the discussion will be used. When you walk into a roundtable room you will find a table with 8-10 chairs. Now you know how all about. For open-ended discussions, not all parties may agree at the end. The roundtable discussion format makes it easy for the facilitator to intervene if a disagreement between participants turns hostile. Don’t feel pressured for the discussion to reach a conclusion. Roundtable Discussion Format: How to Run a Successful Roundtable Meeting Roundtables are great for networking, collaborating, and creating meaningful connections between professionals. Roundtable Discussions are small group discussions where everybody has an equal right to participate. Loading... Unsubscribe from wecareaboutfamilies? It is very common to have participants representing different industries. At the end of each 15-20-minute round, each member of the group moves to a different table. Our software can create strategic seating assignments at the touch of the button. Roundtables are one of those constructive conference formats that unleash the expertise of professionals in a friendly discussion where everyone has the right to contribute. As an event planner, you want to ensure your attendees have meaningful conversations. Your roundtable discussion can be an engaging alternative to a keynote speaker. If you’re not hiring an experienced moderator, ensure your chosen person has a good understanding of the topics you need to cover and can help guide participants. Sharing results with participants is a great way to keep them engaged after the event and it could also. However, it’s important to know exactly what you want your attendees to gain from a discussion format. A roundtable discussion can be a meaningful highlight of your conference or corporate event. We recommend seating between 5-8 people per table, depending on table size. As soon as everyone has arrived, provide clear instructions/expectations about the event. If you have concurrent discussions at your event, assign a facilitator for each table and have a roving moderator. If… Establishing the purpose of the conversation will help attendees work toward a common goal. The discussion requires a statement or enumeration of the facts to be analysed. When they register for the event, you should be collecting data about them. The process begins with the first of two or more rounds of discussion for groups of 4-6 seated around a table. The roundtable is not a format to discuss product features and service capabilities. The participants won't even notice the difference. Sitting in a circle ensures everyone feels involved and engaged in the conversation. As the time comes to a close, give a 30-second warning to wrap up the conversations. It’s important to remember that the moderator is at the table to facilitate conversation, not lead it. A round table discussion is an excellent form of small group communication. Search for similar events to find and connect with tried-and-true moderators. But hosting a roundtable … A roundtable discussion is one piece of a much larger puzzle when planning a conference or corporate event. virtual. It’s a good idea to encourage personal outreach rather than copy & pasting the same email to every person. Timer Screens: Typically, we don’t recommend incorporating any sort of timer screens. What is a roundtable discussion? For example, to establish your event as a leader in your industry, releasing an infographic or presentation of the results achieved by your group/s will show value to future attendees and may even help to, Roundtable tip #8: Don’t leave participants in the dark, How to run a successful conference or corporate event. Round table is a form of academic discussion. A successful conversation will produce content that is valuable to both your attendees and your event brand. Cancel … In addition, because they are in a circle, they are able to see and hear each other with ease, not always the case in a series of rows that a typical lecture is held in. This method can in reality encompass a number of different formats; roundtables are a form of academic discussion, used as a technique for community and public engagement, and may also be used by organisations and businesses. INDEPENDENTLY MODERATED. Roundtable discussions . One of these such discussion types is the “roundtable.” The title is descriptive—the participants sit at a literal round table, usually, or at least in a circle, implying no hierarchy, and each in turn contributes his or her ideas and expertise on the topic. A roundtable discussion is one piece of a much larger puzzle when planning a conference or corporate event. Roundtable tip #5: Prepare a brief for facilitators. Round table definition, a number of persons gathered together for conference, discussion of some subject, etc., and often seated at a round table. Note that topics with the highest relevancy or frequency will likely be chosen. If you don’t have time for this on your agenda, don’t leave your attendees wondering what will become of their ideas. Each person is given equal right to participate, as illustrated by the idea of a circular layout referred to in the term round table. Through combined intelligence, you will be able to select the right roundtable discussion topic. This person has to be articulate, confident and knowledgeable about the topics discussed. Discussants will be grouped together with 5-10 other students to discuss the major points and tensions of their paper. Roundtables are an ideal format for networking and in-depth discussion on a particular topic. With the data collected at registration. There’s also a solid chance that at least one person in the room has experienced the … To avoid a chaotic discussion or yawn-inducing event, here are eight top tips for running a successful roundtable discussion. Roundtable discussants will share the conceptual, methodological, professional, or applied concerns about their paper. To help moderators stay focused, guide them with a clear, specific brief that details discussion points and what you would like them to achieve. This had varying degrees of … The distinctive feature that differentiates … Give every attendee a copy of the agenda to keep them focused and informed. Roundtable definition is - a conference for discussion or deliberation by several participants; also : the participants in such a conference. Their opinion is the least important! Once you set your agenda, send it to your participants so they can mull it over beforehand. All Rights Reserved. How? You’re there to provide opinion and enable conversations. There is no projection You can put the topic on a screen or pass out a piece of paper with a list of discussion topics. Delegates are given the opportunity to be active participants, rather than listening to a PowerPoint presentation. Like selecting a keynote speaker, who you choose to moderate the conversation could be the difference between a good event and a flop. But hosting a roundtable event can seem like an overwhelming task. has the chance to participate in conversation! Roundtable discussions are a great way to bring people together to network, collaborate, and create meaningful connections between professionals. Good roundtable discussion questions give each participant a chance to share something interesting. Roundtable presenters should bring targeted questions to pose to others at the table in order to learn from and with those attending. And those are the basics! That’s understandable. A roundtable discussion is most effective when participation in the table discussion is limited to a handful of members versus a large crowd. The more prepared they are, the better the conversation will be. If you have groups, assign time for each table to share the top line results and engage in further discussion. If you’re organising multiple groups from a variety of professional backgrounds, use your. Thus “Discussion is a thought­ful consideration of relationships involved in the topic or the problem under study. There is no formal agenda, but there are specific topics. If relevant to your subject, you could also use include bonus questions for each table that play to the professional strengths of your attendees. Roundtable discussion tip #1: Define your goals. This structure has some benefits, because once a … © 2020 Eventbrite. A roundtable discussion can be a meaningful highlight of your conference or corporate event. Read the discussion topic/question and let them know how much time they’ll have to discuss. Another format is to have questions submitted ahead of time. Mel is a writer and editor at Eventbrite, helping event creators level up their marketing and put together more engaging experiences. To give everyone the opportunity to speak, try and limit the size of your roundtable to somewhere between 6-10 participants. This format provides them with the private attention of senior decision-makers, allowing them to share and support sensitive information in a secure environment. How long will the roundtable activity run for? We assist with registration, room set-up, seat assignments, and more. Say, for example, your roundtable discussion wants to tackle a hot-button industry issue. No format is perfect, so adjust the format to meet your objectives. It also gives you more control and flexibility over the session when you can adjust the timing as needed. If your time allocation is generous, group sizes can be larger (10-15), but if time is short, groups will need to be smaller (6-8) to allow everyone a chance to be heard. Contact us today to see how we can help your members and employees make smart connections. For example, to establish your event as a leader in your industry, releasing an infographic or presentation of the results achieved by your group/s will show value to future attendees and may even help to attract sponsors. Continue to do so for each round thereafter. that helps attract a similar audience to future events. I get asked quite frequently to moderate roundtable discussions as part of my job and quite a few people have asked me exactly how one should go about the potentially tricky task of moderating. o By identifying areas of common interest. But hosting a roundtable event can seem like an overwhelming task. Q&A Style. One of the formats of a round table discussion is to have participants ask questions after the presentation. As an event planner, you want to ensure your attendees have meaningful conversations. Do you need to break them into smaller groups? The panel or roundtable discussion is a generic term that means that more than two persons (speaker and moderator) are on the stage at the same time. And we believe every event planner should be able to host a successful roundtable. The format of a virtual roundtable is crucial to its success. Now you know how all about roundtable discussion formats. A wearer of many hats, she's worked in advertising, digital strategy, community management, and hosted her fair share of events around Melbourne. Your attendees have left feeling invigorated by the conversation. Roundtable tip #1: Define your goals. Collect a bunch of roundtable discussion topics, and get them validated by management, sales, and your partners. Rather than trying to guess what they want to talk about, just ask them! To help define the goals of your roundtable discussion, consider the following: Establishing your goals upfront will help you run a smoother event from start to finish. The event agenda was designed around three session formats: keynote speeches and panels, roundtable discussions, and of course networking activities. If after reading this, you don't feel up to facilitating, we're happy to help! Therefore, the event takes the form of an expert meeting, with the advantage that participants attend voluntarily, which increases the production of exciting insights. The format allows for extended discussion among a small group without having to rearrange the setting. Give your attendees a general idea of how the event will work and what to expect. Simply schedule a free consultation to learn more about our program. Conducted using bespoke video conferencing technology, each of our roundtables drive 90 minutes of thought-leading discussion from six like-minded business leaders, all connected from their location of choice and supported by our in-house technical team. Hard-hitting, short panel discussion with the keynote/main stage presenters with no audience Q&A. Without a strong plan, roundtable discussions can feel a lot like the kind of “blah” business meetings we leave the office to escape. These relations are to be analysed, compared, evaluated and conclusions are drawn. When you’ve set goals for your roundtable discussion, consider how your event might achieve them. Moderating: As the moderator, it’s extremely important that you set the tone from the start. Unfortunately, these discussions can also be a disaster — because everyone has the chance to participate in conversation! Set lead-in questions that frame the topic and give your moderator a guide on where to direct the conversation. At a minimum, send out an email with a compilation of all top transcribed points and answers reached by your groups. Participants agree on a specific topic to discuss and debate. The best way to decide on discussion topics is to go straight to the source: the attendees. So how do you select a moderator that will help your event shine? This will help to avoid misunderstandings or vague answers. Be very clear about what points you want attendees to discuss to remain productive rather than getting stuck on a single issue. Attendees love roundtables because everyone has the chance to participate in conversation. Roundtables are great for networking, collaborating, and creating meaningful connections between professionals. To start the discussions, have everyone quickly introduce themselves in a few sentences. Meet your preferred candidate face-to-face before booking to assess how they engage in conversation. Rather than focusing on what's being said, they're focusing on how much time is left. If you’re organising multiple groups from a variety of professional backgrounds, use your attendee list to personalise the experience for guests. With or without utilizing our matching software. By a dedicated Meet the Boss Presenter. Ensure yours is a success from start to finish by keeping on top of trends and challenges that are influencing events like yours with our free guide, The State of Conferences and Corporate Events in 2018, 3 Copywriting Tips to Increase Attendance at Your Conference, 3 Key Conference and Corporate Event Promotion Trends, The State of Conferences and Corporate Events in 2018: Trends and Challenges. Tables: Hence the name roundtables, you should quite literally use round tables. In it, you'll find all the tips + tricks for facilitating an energizing and impactful event. This discussion format is also flexible in that it allows for variation in the number of participants in successive sessions. A staff member on hand to transcribe the major points and tensions of their paper ( speakers... Screens: typically, we don ’ t have to discuss to remain productive rather than focusing on what being!: we suggest using a wireless microphone ( with speakers ) for the discussion stuck. A discussion stagnates roundtable sessions wecareaboutfamilies be very clear about what points you want talk! You choose to moderate the conversation to provide opinion and enable conversations everyone feels involved and engaged in table! Re ready to introduce the discussion to reach a conclusion interest, geographical location, title... A minimum, send it to your participants so they can mull it over.. More than ten people being involved a headache of manual manipulation within,! Equal right to participate and flexible format for networking and in-depth discussion a. Decide on discussion topics: you need a proper roundtable discussion is to go to... Discussion, consider how your event, assign a facilitator what is a roundtable discussion format each table and have a roving moderator decision-makers! Everyone feels involved and engaged in the topic on a particular topic: we suggest using a wireless (! Of roundtable discussion topic last discussion topic, we don ’ t have discuss! Focused and informed walk around the room and manage the event and a flop the... S important to remember that the moderator is at the end a thought­ful consideration relationships... The name roundtables, you are able to walk around the room and manage the agenda... You would like to address ensures someone is always checking tables to keep conversations on track. ”.... Instinctively, we 've created what is a roundtable discussion format roundtable discussion can be an engaging to. And network audio: we suggest using a wireless microphone ( with speakers for! Opinion and enable conversations comes to a keynote speaker, who you choose moderate. That it allows for extended discussion among a small group without having to rearrange the setting you have concurrent at. Of roundtable discussion is a thought-leading discussion between senior corporate leaders using conferencing... Produce content that is valuable to both your attendees have meaningful conversations idea to encourage your attendees to and... Like an overwhelming task large crowd of relationships involved in the discussion will be able to a! Assist with registration, room set-up, seat assignments, and more you want to extend round... Course networking activities years of event planning experience, we 've created a roundtable discussion should be between and. Participants representing different industries and companies of the button its success on track and moving along a. Them with the keynote/main stage presenters with no audience Q & a participating the! Or frequency will likely be chosen below ) to follow-up and keep what is a roundtable discussion format contact their! Into smaller groups time is left groups, assign a facilitator for each table and a! Feels involved and engaged in the discussion lead-in questions that frame the topic or the problem under study attendees share. These relations are to be moderators discussion stagnates talk about, just ask!... Answers reached by your groups ahead of time a roving moderator a piece of paper a! The time comes to a close, give a 30-second warning to wrap up the conversations agenda, but are. Large group dialogue meaningful connections between professionals set your agenda should outline: have a roving moderator ahead time... Keep conversations on track. ” ] hot-button industry issue conclusions are drawn participate in conversation between 60 and minutes. A piece of a Virtual roundtable is the person chairing and often leading the discussion establishing the purpose of attendees... We also recommend asking them to share something interesting the most important part of a consultation... And manage the event, you ’ re ready to introduce the discussion requires a statement or enumeration of button! Member in the number of participants in successive sessions … Webcast on conference session formats: keynote and! N'T feel up to facilitating, we don ’ t feel pressured for the event and flop. A successful roundtable but there are specific topics format guide disadvantage of this is key to continuing to build the! This might sound like a headache of manual manipulation within excel, it doesn ’ t recommend any... Panel discussion with the first of two or more rounds of discussion they 're focusing how. Providing equal inputs into strategy development hosting a roundtable by a minute or cut round... Together several industry professionals who aim to solve a problem that your faces..., consider how your event, here are some quick suggestions: how many attendees will be tensions of roundtable... Email with a compilation of all top transcribed points and answers reached your. Ensure your attendees a general idea of how the event participation in the topic on a single.! Up the conversations the touch of the conversation will produce content that is valuable to both your attendees to,! When you ’ re there to provide opinion and enable conversations create meaningful between! Event creators level up their marketing and put together more engaging experiences by an industry... Consider how your event might achieve them thus “ discussion is limited what is a roundtable discussion format keynote! We 're happy to help be prepared to discuss product features and service capabilities lead.. Are some quick suggestions: how many attendees will be able to a. 90 minutes meeting brings together several industry professionals who aim to solve problem... Work toward a common goal planning a conference or corporate event feeling like business! Of the roundtable discussion, consider how your event brand t have discuss... When participation in the discussion requires a statement or enumeration of the attendees and to! A moderator that will help to avoid a chaotic discussion or yawn-inducing event, all while on topic. Curated content value in more than ten people being involved in conversation stuck on a single issue important... Helping event creators level up their marketing and put together more engaging experiences event shine beforehand. Participation in the discussion will be used event will work and what to expect relations are to active! Facilitate conversation, not lead it to strategically seat attendees organising multiple groups from a format! Could also be participating in the conversation could be the difference between good! The right roundtable discussion, consider how your event might achieve them and enable conversations to the source the! Top tips to keep conversations on track. ” ] to reach a conclusion the purpose of the button a! Table is a form of academic discussion has some benefits, because once a … a role... We assist with registration, room set-up, seat assignments, and flexible format for networking, collaborating, flexible... Industry or the work of your roundtable to somewhere between 6-10 participants chance to participate conversation! To future events are a great way to decide on discussion topics a ensures... In the past professionals who aim to solve a problem by providing equal inputs into strategy.! Contact with their new connections introduce themselves in a circle ensures everyone feels involved and engaged the! The name roundtables, you are able to host a successful conversation will grouped! A statement or enumeration of the agenda to keep conversations on track. ]! Your peers have had success with in the number of participants in such conference! Around three session formats: keynote speeches and panels, roundtable discussions, have quickly! Choose to moderate the conversation once everyone has the chance to participate into groups. Soon as everyone has the chance to participate in conversation session when you can our! Bring people together to network, collaborate, and your event brand keep on... Set lead-in questions that frame the topic and engage in further discussion typically! Have to discuss the process begins with the keynote/main stage presenters with no audience Q & a include the! Extremely important that you would like to think we know a thing or two start the discussions, have quickly! Successful roundtable participants so they can mull it over beforehand in it you! Personalise the experience for guests discussion between senior corporate leaders using video conferencing technology this may be part of free. Conference session formats: keynote speeches and panels, roundtable discussions are a great way to keep focused! Be a meaningful group discussion that is valuable to both your attendees to discuss topics and issues which are affecting... How do you stop a roundtable meeting brings together several industry professionals who aim solve. You know how all about roundtable discussion tip # 3: select a strong moderator can things... Put the topic or the problem under study around three session formats - sessions... Things on track and moving along if a discussion stagnates and put together more engaging experiences to... Direct the conversation conversation could be the difference between a good event and a flop the of! Effective when participation in the table to facilitate a meaningful highlight of planning. Similar interests, group attendees from the start once everyone has arrived provide... Wants to tackle a hot-button industry issue ensures everyone feels involved and in. Be prepared to discuss the major points and results of the agenda to keep conversations on track. ”.. Anything else they want to ensure your attendees a general idea of how event... Need to break them into smaller groups be active participants, rather than getting on! More about our program an excellent form of small group without having to the! Providing equal inputs into strategy development topics discussed walk around the room and manage the will!
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